The typical procedure to create customers and vendors works exactly alike:
Create the contact as a company
Create credit accounts
Attach addresses, contact info and notes to the accounts
To create a company navigate to Main Menu Contacts Add Contact Company Tab.
The company tab has the following fields:
Code to uniquely identify this entity. This is usually generated by clicking on Generate Control Code button. It is also generated automatically when clicking the Save button.
Legal name of the company. Required.
Country of incorporation. Required, but defaults to a known value so it needs to be checked.
Tax (VAT/Sales tax) number of the company.
The sales tax reporting number.
The company operating license number.
The Generate Control Code button generates a new control code upon user request when the user is entering a company which isn’t yet known in the system in any other role.
The Save button creates the account.
When a contact of class “Customer” or “Vendor” has been created, accounts of that type can be added. The account entry screen lists the following fields11 1 To simplify the interface if they’re unused, some fields are not shown in case their selection lists are empty:
Number to identify this account among all other accounts in the company; when left empty, the system will generate one when you click “Save New”
Textual representation of the account, usually a name
Date from which the account is valid
Date until which the account is valid, or empty if there’s no known end date
Minimum amount for invoices to be sent out
Number of days within which invoices have to be paid
Percentage discount the account is entitled to when payment is within the given number of days
Account used to post discounts as calculated based on discount conditions
For customers, the Receivables G/L Account used to post created sales invoices on
For vendors the Payables G/L Account used as default to post received purchase order invoices on
Which bank account to use when receiving or paying funds
The default currency to be used with the customer or vendor
The language parameter is used to select templates for communication with the customer