7.4 Defining vendors

Jack selects “ABC Parts” to purchase the inventory he needs to run his company. In order to start buying inventory, ABC Parts needs to be entered as a Vendor to LedgerSMB.

Using the work flow detailed in Section 33.2 on page 33.2 Jack starts to do so by going through the menu Contacts $\to$ Add Contact $\to$ Company. He fills out the Company creation form by clicking the Generate control code button and adding the data as shown in Figure 7.2 on page 7.2.

After saving the company data, Jack is presented the account data screen which he fills out as shown in Figure 7.3 on page 7.3.

When he’s done filling out and saving the form, he notices the empty “Discount” drop down. Reading more about account configuration check marks for AR and AP as described in Section 18.3.3 on page 18.3.3 and going back to the checks on his chart of accounts (Section 6.4 on page 6.4), he finds he’s missing the purchase and sales discount accounts. He adds two accounts as follows:

• 4020

  Sales discount

• 5020

  Purchase discount

After which the page looks like Figure 7.4 on page 7.4.

Note the top-left corner stating “Company: ABC Parts” and “Account: 2”. The information entered on the “Addresses”, “Contact Info” and “Bank Accounts” tabs will be attached to the account listed, i.e. account number 2 in this case.

The reader is referred to Section 33.2 on page 33.2 for a more in-depth description of the vendor data screens.